constitution
1. NAME
2. MEMBERSHIP
2.1.2 Left the school in 2004
2.3 A member shall be deemed to be in good standing if he has paid all his dues for the year or, in any event if he is not in more than one month in arrears.
3. OBJECTS
3.1.1 To promote the welfare of Apam Secondary School
3.1.2 To promote the welfare of members of the Association.
4. MEETING
4.2 Emergency meetings shall be held at the request of five members of the Association. The member requesting the emergency meeting shall give the secretary at least three(3) days’ notice within which he must communicate the date and purpose of the meeting and the nature of the emergency and when it arose to members. The meeting date shall not be longer than 7 days after notice to members.
5. PLACE OF MEETING
6. EXECUTIVE
President
Who shall be responsible for the administration of the affairs of the Association and who shall preside over executive and general meetings.
Vice president
Who shall assist the President in the discharge of his duties and who in the absence of the President shall act as the President.
Secretary
Who shall be in charge of all administrative duties of the association i.e keeping records of all general and executive meetings; and also make available minutes to members at least one week before the next meeting is held.
Events Director
Who shall be in charge of all events within the association. He/ She shall also coordinate external events of interest to the association.
Project Director
Who shall be in charge of all planning and execution of projects solely initiated by the association and/ or in partnership with other parties.
Finance director
Who shall keep the financial records of the Association; be responsible for the collection of dues and other payments due from the members; and shall prepare the financial statements half – yearly for submission to the association. He shall also prepare financial statements for annual auditing and advice ways of generating funds for the association.
Director of election and legal
Who shall be in charge of all activities and processes regarding voting and legal matters of the association.
Information Technology Director
Who shall be in charge of the group’s social media handles and other online presence; creative materials for promotion, advertising and marketing; and any other IT related tasks.
6.2 Officers shall be in good standing and shall be elected by secret ballot and shall hold office for a term of two years. Officers shall be eligible for re-election for another term of two years, however that no officer shall serve for more than two consecutive terms.
6.3 The President shall preside over all meetings of the Association and the Executive. In his absence the Vice President shall preside. In the absence of the President and Vice President the Secretary shall preside. In the absence of the President, Vice President and the Secretary the remaining members of the Executive shall preside.
7. QUORUM
7.2. The quorum for Executive meetings shall be three (3).
8. VACANCY
8.2. Vacancies shall be filled by bye- election.
9. REMOVAL FROM OFFICE
a) The allegations have been spelt out in writing to the Secretary, who shall provide a copy to all members of the Association, including the officer in question;
b) The officer shall be given the opportunity to respond within 2 months;
c) At the meeting following the expiration of the response period, the matter shall be put on the agenda and discussed before a vote is taken.
10. ELECTION
11. VOTING ON MOTIONS
11.1. All motions except in the case of a motion under Articles 9 and 15 shall be decided by a majority vote, each member having one vote.
11.2. In the event of a tie, the presiding officer shall have a second or casting vote.
11.3. Voting at General Meetings shall be signified by a show of hands, which shall be counted, and the results declared by the Presiding Officer.
12. FUNDS
The sources of the funds of the association shall be:
a) Monthly dues, the quantum whereof shall be determined by the Association.
b) Contribution to the Welfare Fund.
c) Donations
d) Any other source that shall be determined by the Association.
13. AUDIT
The sources of the funds of the association shall be:
a) Monthly dues, the quantum whereof shall be determined by the Association.
b) Contribution to the Welfare Fund.
c) Donations
d) Any other source that shall be determined by the Association.
14. BYE – LAWS
The Association shall be entitled to promulgate bye-laws to guide its administration.
15. AMENDMENTS
This Constitution shall be amended by a decision of two thirds (2/3) of the members of the Association in good standing at a General Meeting provided that.
a) A notice by electronic mail, writing, radio, TV or newspaper advertisement
shall be served on each member for at least fourteen(14) days prior to the date
of the meeting convened for the said purpose;
b) Any member wishing to propose an amendment to this Constitution shall deliver to the Secretary the proposed amendment at least twenty-one (21) days before the meeting at which
it is proposed to move the amendment.
c) The Agenda for the meeting shall include the proposal(s) for the said amendment(s)
16. BANK ACCOUNTS
The Association shall operate a Bank Account or Accounts with any Bank in Ghana. The signatories to the account shall be the President, the Vice-President and the finance director.
Any two of them shall be capable of approving a transaction on the account.
17. COMMENCEMENT
This constitution shall come into effect on the 31st day of March, 2019
ASSOSA 2004 WELFARE FUND REGULATIONS 1.
WELFARE FUND
There is hereby established for the benefit of its members a Welfare Fund to be known as “ASSOSA” ‘2004 WELFARE FUND.’
2. MEMBERSHIP
Membership of the 2004 welfare fund is open to all members of the ASSOSA 2004 Year group as defined in the ASSOSA 2004 Constitution.
3. PURPOSE
The purpose of the Fund shall be to enable donations to be made by the group in the event of
any of the following:
(a) The death of a member
(b) The death of a member’s spouse, parent or child:
(c) The marriage of a member
(d) The out-dooring of a member’s child;
(e) Protracted sickness of a member.
4. CONTRIBUTION
Until otherwise agree, every member of the fund shall contribute to the Fund an amount of Ghc 120.00 a year to be paid in bulk or in installment of Ghc10.00
5. ADMINISTRATION
The Fund shall be administered by a committee of 3 trustees appointed by a resolution of the ASSOSA 2004 Year Group. At least one trustee must be a member of ASSOSA 2004’s Executive.
The trustees may if the Group so decides be incorporated under the trustees incorporated Act and shall serve for a term of two year. Each trustee shall be eligible for re-election for a further consecutive term of officer, provided however, that all three trustees shall not be re-elected.
6. INVESTMENTS
The Trustees are authorized to invest the sums contributed by members to the Fund, subject to the approval by a simple majority of members of the Fund of the investment policy proposed by the Trustees.
7. REPORTS
At every general meeting of the year group, the Trustees shall five an oral report on the state of the fund. Further the trustees shall provide to all members of the Fund bi annually, a written report on the state of the Fund.
8. DONATIONS
The Trustees shall within one month of their appointment put forward proposals regarding investment policy for the fund and the appropriate level of donations for each eventuality specified in regulation 3 above. Only members who have contributed to the Fund are eligible for donations.
9. ACCOUNTS
A separate account shall be established for the Fund at a licensed financial institution. The finance director of ASSOSA’ 2004 Year Group and two of the Trustees shall be signatories to the Fund’s account.
10. REGULATIONS
The regulations shall form a part of any trust instrument that may subsequently be drawn up in regard to the ASSOSA’2004 Welfare Fund.